Police Sergeant Practice Exam

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What writing style is recommended for police reports?

First person and passive voice
Third person and technical language
First person, active voice, conventional English
Formal language and only passive voice

The correct answer is: First person, active voice, conventional English

The recommended writing style for police reports is characterized by the use of first person, active voice, and conventional English. This style is effective because it enhances clarity and transparency in the documentation of events. Writing in the first person allows officers to present their account of the incident directly and personally, which can lend a sense of authenticity and accountability to the report. Using an active voice contributes to a more straightforward and engaging narrative, making it easier for readers, such as judges, attorneys, or other law enforcement personnel, to understand the sequence of events as they occurred. Active voice also tends to be more concise, reducing ambiguity that can arise from passive constructions. Conventional English ensures accessibility and understanding for a broad audience, avoiding jargon or overly technical terms that could confuse readers who are not familiar with specific law enforcement terminology. This approach supports professionalism and thoroughness in documenting police activity, thereby enhancing the overall quality of the reports that could be used in legal proceedings or investigations.